Calibre Services
Are you ready to scale your consultancy by outsourcing your admin?
From having access to flexible, dedicated admin support, to being able to focus on tasks that maximise your profitability, we have bespoke solutions for your business needs.
Read on and discover just how easy the outsourcing process is with Calibre Virtual Assistant Services.
Consultant Admin Packages
Executive PA Package
This fantastic business support package provides you with either 20 or 40 hours a month of admin and strategy. The ideal package for established businesses to scale and focus on income-generating tasks, whilst improving internal processes. No training required.
Tasks can include:
√ Email & Diary support
√ Document creation
√ Maintaining spreadsheets
√ Travel coordination
√ Event coordination
√ Social Media support
√ Other bespoke PA tasks, discussed on a case-by-case basis
√ Completely tailored to your exact business needs
20 hours/month: £700
40 hours/month: £1,350
Legal Admin Package
For Solicitors & legal teams
√ Conveyancing support
√ Private Client support
√ Commercial support
√ Maintaining client & third-party communication
√ Document preparation (incl. contracts)
√ Typing up dictations
√ Optional inbox/diary management
£35/hour
Minimum hours: 10 hours/month
Event Management Package
Taking the stress out of organising regular business events, retreats & workshops
√ Establishing objectives & managing budgets
√ Liaising with venues, suppliers & attendees
√ Promoting events on social media
√ Arranging accomodation & transport
√ Liaising with venues, suppliers & attendees
√ Coordinating advertising & sponsorship opportunities
√ Replying to enquiries
√ Managing Project Management software
£35/hour
Packages to be discussed on a case-by-case basis and can also include inbox management.
Minimum of 10 hours a month
Inbox & Diary Management Package
√ Checking inbox and actioning emails up to twice a day
√ Sending replies, incl. holding emails
√ Using email folders, filters and rules to keep inbox organised
√ Managing online diary
√ Arranging appointments/travel
√ Option to manage your own inbox or a separate one
√ Option to choose which emails require attention, if not all
√ Option to be sent a daily summary of the important messages/notifications
√ No need to give up total control. We do things your way
£735/month - 1 hour/day
Mon to Fri
Financial Admin Package
Our Financial Virtual Assistant is registered with Anti-Money Laundering
√ Creating and processing invoices
√ Arranging payments
√ Managing accounting software, including bank reconciliation
√ Setting up client contacts, invoice templates and reminders
√ Credit control
√ Managing expenses/purchases
√ Purchase and sales ledger management
√ Bookkeeping
£35/hour
Packages to be discussed on a case-by-case basis and can also include inbox management.
Minimum of 10 hours a month
Proofreading Package
√ Checking grammar & spelling
√ Checking punctuation & language
√ Removing errors and inconsistencies
√ Includes reports, marketing materials, blog articles, newsletters & press releases
√ Dyslexia-friendly options available
£15.00 per 1,000 words – £0.015 per word
Please note that documents with under 1,000 words will be charged at a flat rate of £15.00
Signature 'One-Stop Shop' Team Package
Build your Bespoke Team
Looking to drive productivity and profitability quickly? Recently taken on a project that requires a diverse set of skills?
Here at Calibre, we can provide you with a fully outsourced team, with the option of having our founder Naomi coordinate the day-to-day tasks with the team on your behalf.
Team members can include:
√ Executive PA
√ Social Media Manager
√ Project Manager
√ Marketing Manager
√ Bookkeeper
√ Proofreader
All formally qualified in their own area of expertise.
Package requires a minimum of 40 hours/month.
Pricing from £1,600/month
Pricing for Social Media Management to be discussed on a case-by-case basis.
Contact our founder Naomi to discuss this option in more detail: info@calibrevaservices.com
How It Works
Our goal is to make this whole process as straightforward as possible for you.
Step 1: Make a note of which tasks you would initially be looking to outsource and when.
Step 2: Email Naomi or fill in the contact form with details of the support you require.
Step 3: After email confirmation that we can provide you with the services you need, Naomi arranges a free initial consultation via zoom with you and matches you with your admin expert/outsourcing partner.
Step 4: After the meeting, you confirm whether you would like to move forward with the contract.
Step 5: The contract and other documents are sent to you via email for your e-signature.
Step 6: Once everything has been agreed and signed, you are free to start sending work to your new team member!
And our support doesn't stop there! Throughout our partnership, Naomi remains available to ensure you are receiving the high-quality service we promised.
"Naomi has been a dream to work with, so professional and organised with a quick turnaround. I would be very happy to recommend her to other business owners and I will be continuing to enlist her support as my business develops."
C. Goodwin, Founder
Your Options
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Minimum Hourly Requirement
With the exception of our proofreading service, we exclusively work with businesses that require a minimum of 2.5 hours support per week, invoiced on a monthly basis. Our hourly rate is £35/hour.
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Monthly Packages - Best Value
Our prepaid monthly packages are the ideal option for regular, ongoing administrative support. They offer the fastest turnaround (same day or 24h) and provide you with the clarity you need to plan your admin budget.
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2-week Trial
A 2-week trial period is available to businesses looking for long-term support, and who would like to try out our admin services before committing to a monthly package. A time report is sent at the end of the trial. An ideal introduction to the Calibre way!
FAQ
When is the right time to hire a virtual assistant?
Business owners hire virtual assistants when 1) their admin load distracts them from generating income, 2) they want to spread their workload more efficiently and 3) they want to focus on specific areas of their business. If you can see yourself in one of those above scenarios, we would love to hear from you! Please feel free to fill in the contact form and we will get in touch and answer any further questions you may have.
Is it cheaper to hire a virtual assistant than an employee?
In our experience, yes! You only pay for the hours your virtual assistant works. You do not pay for their insurance, tax or pension contributions. You don’t need to worry about sick pay nor holiday pay. Virtual assistants pay for their own office space and equipment. Hiring a virtual assistant is an affordable way to scale your business in a sustainable manner.
I need admin help but I don’t want to share my passwords with you.
That’s no problem! We are happy to use Keeper, an online password manager that grants access to programmes, without the need to reveal passwords. Please rest assured however that our solicitor-drafted contract clearly explains how the data you share with us is protected and regulated. We will never share your confidential data to third parties.
I need admin help but I have my own way of doing things.
We understand and we are happy to do things your way. During our initial consultation, we will discuss how we can meet your business needs in a way that you are comfortable with. We are able to replicate any system you already have in place. Please rest assured that our priority is to make your life easier. You define what works best for you.
How are Calibre virtual assistants different from other brands?
One word: expertise. Each Calibre virtual assistant is an expert in their own field. For example, for invoicing support, we provide you with a qualified bookkeeper, highly experienced in most accounting software. For social media tasks, we outsource our formally qualified Social Media Managers. The same high-level of expertise goes for PA tasks, including inbox management.
