Recently, I was scrolling through my blog articles when I realised that while I’ve often shared the “why” behind Calibre Virtual Assistant Services, I haven’t walked you through the “how”. Specifically, what really happens when someone takes that first step and reaches out to us?
Getting the basics right from the start
It all starts when you book a call through my Calendly link. When scheduling, you’ll be prompted to answer a few short questions. These aren't just for fun; they will help me to understand your needs and make sure we’re a perfect fit for each other. The goal is to gain an initial understanding of who you are, what your business looks like, and how Calibre might be able to support you. This could include anything from calendar management and inbox triage to client onboarding or marketing support, pretty much any tasks that are taking up your time and holding you back from focusing on what really matters.
This brief form gives me insight into:
- Your industry or niche
- The types of tasks you’re looking to outsource
- Your preferred timeline for getting started
This step is also where transparency comes into play. I’ll share the investment details with you upfront, so before we even get to the call, you know exactly what to expect in terms of cost and structure. There are no awkward hidden surprises.
In some cases, if I feel we’re not the best fit for your specific needs, I’ll happily refer you to a trusted partner or service that aligns better with your goals. Your success is what matters most to us than a sale, and I stand by that principle!
No waiting, no guessing
When we finally hop on the call, you can expect a straightforward, yet impactful conversation. We split the call into two parts.
The first half of the call is all about context. I’ll share more about Calibre, our mission, our values, and how we operate. I’ll answer any questions you have about working with a virtual assistant or remote specialist, and most importantly, I’ll get a deeper understanding of your business needs.
This is not a sales pitch; it’s just a chat. My goal is to ensure we fully understand what you’re looking for and how our support could accelerate your business growth.
In the second half of our call, your potential Virtual Assistant will join us. This isn’t just a profile sent to your inbox, it’s a real person, ready to introduce themselves, connect with you, and talk about how they can help you.
This opportunity to meet your VA face-to-face (virtually) helps build trust, gives you immediate insight into their personality and expertise, and ensures that you feel comfortable moving forward.
Once the VA exits the call, the choice is yours. You can move forward immediately or take some time to consider your next steps. There’s no pressure and no obligation, just an open door.
Seamless onboarding with a human touch
If you decide to proceed, we can move quickly to get you set up - within just 24 hours if you like! Our onboarding process is intentionally streamlined to ensure a stress-free start for both you and your VA. Here's what happens next:
- You’ll receive an onboarding form and agreement via e-signature.
- An invoice will be issued for the first two weeks.
- Your VA will reach out directly to schedule your initial kick off.
We also offer a 2-week trial to all new clients. This means that you have the chance to test the waters and ensure it’s the right fit before making a longer-term commitment.
Less risk, more confidence.
From the very beginning, our mission is clear: to save you time from day one and provide seamless, high-quality support that feels like a natural extension of your team.
What makes the Calibre experience different?
At Calibre, we pride ourselves on a process that’s efficient, respectful of your time, and centred around long-term value. Here's how we stand out:
Tailored matching:
You don’t just get assigned a random assistant. We carefully match you with a virtual assistant who fits your specific business needs, experience requirements, and communication style.
Full transparency:
Pricing and scope are always discussed upfront. No surprises, no upselling, just clarity.
Speed & simplicity:
From enquiry to onboarding, we can get you operational within 24 hours.
Expertise you can rely on:
Our VAs are seasoned professionals, many come from high-level corporate roles including legal, marketing, executive support, and operations.
Trial period:
A 2-week trial gives you a low-commitment opportunity to test the service.
Ready to hire a Virtual Assistant?
Whether you're a solo founder overwhelmed by admin, a fast-growing team needing expert solutions, or CEO looking for online business support, booking a call with Calibre is the first step to simplifying your workload and scale your business. You don’t need to figure it all out alone, we’re here to help you delegate with confidence, clarity and ease.
Our mission? To save you time from day one.
If you’re curious, get in touch at info@calibrevaservices.com.
We’re ready when you are.
